Records & Information Management Service (RIMS)

General RRS

• General Administrative Records Retention Schedule (GARRS) #100.3 (PDF)
• Commissioner General Administrative Records Retention Schedule #200.2(PDF)
• Local Government #300.1 (PDF)
• Model Schedule for School Districts (PDF)

Agency Records Retention Schedules

• 01 - Office of the Governor
• 02 - Administration
• 03 - Law
• 04 - Revenue
• 05 - Education and Early Development
• 06 - Health and Social Services
• 07 - Labor and Workforce Development
• 08 - Commerce, Community, and Economic Development
• 09 - Military and Veteran's Affairs
• 10 - Natural Resources
• 11 - Fish and Game
• 12 - Public Safety
• 18 - Environmental Conservation
• 20 - Corrections
• 25 - Transportation and Public Facilities
• 33 - Legislature

To Transfer Records to a Records Center

• Record Transfer List (DOC) (XLSX) (PDF)
• Record Transfer List Instructions (PDF)

To Transfer Records to the State Archives

• Transfer of Public Records to State Archives Form (DOC)

To Destroy Records

• Record Disposition Authorization (PDF)
• Record Disposition Authorization Instructions (PDF)
• Shred Bin Disposition Authorization (PDF)
• Shred Bin Disposition Authorization Instructions (PDF)
• ETS Media Disposal Assurance Form (PDF) (An RDA is still required)

To Access Records in a Records Center

• Records Access Authorization Forms
  • Alaska Archives Inc. (Anchorage) (DOC)
  • AAA Archives and Storage (Juneau) (DOC)
• Records Request Forms
  • Alaska Archives Inc. (Anchorage) (DOC) (PDF)
  • AAA Archives and Storage (Juneau) (DOC) (PDF)
• Records Request Instructions (PDF)
• Microform Duplication Request Form (DOC) (PDF)

To Audit/Survey Records Held

• Records Audit (DOC) (PDF)
• E-Records Audit (DOC) (PDF)

To Request Long-Term Email Folders

• Long-term Email Folder Form (PDF)

• Agencies Being Reorganized or Terminated (PDF)
• Benefits of Recordkeeping (PDF)
• Building a Trustworthy Information System Master (PDF)
• Departmental/Agency Records Officers (PDF)
• Filing and Storing Records (PDF)
• Guidelines For Digitizing or Microfilming Records (PDF)
• Guidelines for Writing Emails (PDF)
• How to Name Electronic Files and Folders (PDF)
• Introduction For New Records Officers (PDF)
• ISP-125: Electronically Stored Information Hold and Search Requests Policy (State Employees Only)
• Quick Guide to the Best Record Format (PDF)
• Records and Information Management Guide for Departing Employees (PDF)
• Records and Information Management Guide for New Employees (PDF)
• Records Emergency Planning and Response for the Alaska State Archives (PDF)
• Records Officer Delegation Example (PDF)
• Records Retention Schedules (RRS) (PDF)
• RIMS Manual (PDF)
• Tips for Good Recordkeeping (PDF)
• Transferring Records to the Archives

1. Records Disposition (March 19, 2012) (PDF)
2. New Commissioner RRS (March 22, 2012) (PDF)

• Email Archiving Policy
• Email Archiving FAQ’s
• Quick Reference Guide, Executives (PDF)
• Quick Reference Guide, Non-executives (PDF)
• Online Email Archiving Training
• ETS Email Archiving Website
• Longterm Email Folder request Form (PDF)

• RIMS Training courses
• RIMS Webinars
• Interested in training?

• In Anchorage (Storage and Shredding)
  • Alaska Archives Inc.
    1300 W. 56th Ave, #14
    Anchorage, AK 99518
    907.563.7014
    Fax: 907.563.7012
    View Contract (PDF)
• In Juneau (Storage and Shredding)
  • AAA Archives and Records Storage
    5342 Shaune, Drive
    Juneau, AK 99801
    907.780.3671
    Fax: 907.780.3672
    View Contract (PDF)
• In Juneau (Shredding)
  • REACH Inc.
    213 3rd St.
    Juneau, AK 99801
    907.586.8228
    Fax: 907.586.8226
    View Contract (PDF)

• Electronic Records Regulation
• Alaska Statute - Public Records
• Regulation - Archives and RIMS

• Access and Retention

• ARMA International
• ARMA International (Greater Anchorage Chapter)
• Council of State Archivists
• Society of American Archivists
• The U.S. National Archives and Records Administration
• National Association of Government Archives and Records Administrators (NAGARA)
• Association for Information and Image Management (AIIM)